Abstract Embargo Policies
Please refer to the organization with which you submitted your abstract for the active embargo policy for your abstract. A reminder you can only submit your abstract to one organization for ObesityWeek, ASMBS or TOS.
The Obesity Society Embargo Policy
To request an exception to the embargo policy from TOS, please email firstname.lastname@example.org.
The ObesityWeek sessions, posters and abstracts present innovative studies on the latest advances in obesity research. These communications provide notable exposure and recognition for studies and authors, and are likely to have a significant impact on obesity prevention and treatment. Abstracts submitted via the online application process for regular and late-breaking reports are expected to reflect original research. Reported data must have NOT been published or presented publicly at the time of abstract submission. Presentations at a national or international conference BEFORE presentation at ObesityWeek are not allowed. Data included in abstracts submitted for presentation at ObesityWeek may NOT be presented at a satellite ObesityWeek event (such as a corporate-sponsored symposium or affiliated conference) until AFTER presentation within the main ObesityWeek program.
Simultaneous Manuscript Publication
Printed or electronic publication in peer-reviewed scientific or medical journals of data submitted for presentation at ObesityWeek is permitted. In all cases, however, such publication must occur AFTER the date of abstract submission to ObesityWeek.
Embargo Lift Date
The Obesity Society and its designated abstract reviewers treat abstract submissions as strictly confidential until the time of their public release. The Obesity Society and/or ObesityWeek will release the contents of accepted abstracts publicly at 6:00 am Eastern Time (U.S.) on the first day of the ObesityWeek conference (in 2018, this means 6 am eastern, Tuesday, November 13, 2018). The Obesity Society may also post abstracts on a password-protected online portal up to two weeks prior to the start of the ObesityWeek conference to assist attendees in itinerary planning. The abstracts so posted will be made available, in an embargoed, prepublication form, to registered attendees and credentialed media representatives only.
ASMBS Embargo Policy
The ASMBS 35th Annual Meeting at ObesityWeek sessions, posters and abstracts present innovative research on the latest breakthroughs in obesity research. These sessions provide notable exposure and recognition for studies, and authors, likely to have a significant impact on obesity prevention and treatment. Abstracts submitted via the online application process are expected to contain unique study design and major trial results. ASMBS and its individual reviewers will treat data submitted as strictly confidential.
Embargo Date and Time:
All abstracts selected for oral presentation are embargoed from the time of submission until 12:00 a.m. ET on the date of the presentation. All abstracts selected for poster presentation are embargoed until the poster area opens on Tuesday November 13th, 2018.
Submitters, reviewers, media and attendees – and, otherwise, all individuals with access to meeting abstracts – are required to abide by the embargo policies governing the ASMBS Scientific Sessions. An embargo means that information from any abstract selected for poster or oral presentation may not be announced, publicized, or distributed (in print, online or otherwise) before the embargo date and time, with few exceptions, as outlined below. Publication of abstract data prior to the Scientific Sessions, in print online or otherwise, is considered an embargo break and will necessitate the withdrawal of the abstract. The embargo policy will be strictly enforced.
Simultaneous Journal Publication of Manuscripts:
Simultaneous publication of manuscripts containing abstract data is permissible as long as the embargo policy of ASMBS is not compromised. If a manuscript containing abstract data has been accepted for publication in a peer-reviewed journal, the presenter is responsible for ensuring that the journal respects the ASMBS embargo policy. Further, we encourage ASMBS abstract submitters to submit full manuscripts to SOARD (Surgery for Obesity and Related Diseases) for ease of simultaneous publication with the ASMBS embargo.
Clinical Trial Data:
Clinical trial sponsors must comply with embargo guidelines established by ObesityWeek. It is essential to recognize that presentations at unofficial satellite meetings or unofficial press conferences before the embargo lifts are not allowed.
ASMBS reserves the right to post abstracts to a password-protected online portal prior to the conference to assist attendees in itinerary planning. The abstracts will not be posted more than two weeks in advance of the opening day of the meeting and will be made available by login and password to registered attendees, and registered and credentialed reporters only. The abstracts posted in this portal remain under embargo as defined above.
If required by the Securities and Exchange Commission, industry announcements are allowed and will not be considered an embargo break; however, no results or data may be revealed or implied beyond those that are required by the SEC. Closed investigator meetings for participants in the trial are also allowed. Graphics (slide or print) that contain key trial results should be kept to a minimum and not distributed. Media or other outside parties may not be invited to these events.